Just an example. Drag to turn the model; the emergency stop halts everything.
The emails are already written. You approve.
Replies to inquiries, follow-ups on quotes, reminders for unpaid invoices: AI drafts them. You read them and approve. Nothing goes out without your okay. No chatbot. We set it up in your accounts in 14 days.
Book an intro callHow the setup works
Example: your Monday at 7 a.m.
- 14 new inquiries: 9 sorted, 5 replies ready
- 7 quotes with no reply for 14 days: follow-ups ready
- 4 invoices unpaid for over 30 days: reminders ready for approval
Sent a quote and heard nothing?
After seven days, a follow-up email is ready. In your tone and about that quote. You approve it, edit it or delete it.
You decide when and how often to follow up. If the customer said no, nothing happens.
Invoice not paid?
Unpaid invoices get reminders from your account, in your name: friendly after three days, firmer after seven. After 14 days, you take over.
The money stays your business. We don't collect payments and we don't negotiate.
Every Monday: everything on one page.
Every Monday at 7 a.m. you get an email: open inquiries, open quotes, open invoices. Plus what stands out.
A program does the math; AI only adds notes. The overview only goes to you, so there's no gate here. Which software the numbers come from, we sort out during setup.
Where is your data?
Each process uses a few services. The model shows where they are: the EU on the left, the US on the right. The full list with contracts is further down.
All accounts are in your company's name. After handover, no customer data stays with us.
What if something goes wrong?
Then you hit the emergency stop. Like on a machine: your emergency card switches everything off. If a process gets stuck, you get a message.
- Every process has an approval step or a rule that you set.
- All accounts are in your company's name.
- After handover, no customer data stays with us.
Is this a chatbot? No.
A chatbot writes to your customers on its own. Orkestr only drafts. You decide what goes out.
A chatbot answers alone
It writes to your customers directly, and nobody reads along first. In Germany, many property management firms have dropped their chatbots again (Haufe, October 2026).
Orkestr only drafts
Fixed steps, fixed approvals. AI reads, sorts and writes drafts. Only what you approve goes out. You decide beforehand what each process does, and we measure it in the test run.
The services we use.
| Service | What it does | Where the data is | Contract |
|---|---|---|---|
| n8n Cloud | runs the processes | Frankfurt (n8n GmbH, Berlin) | Data processing agreement (DPA), already signed by the provider |
| Supabase | stores the data | Location of your choice, e.g. Frankfurt (company based in Singapore) | DPA, EU standard contractual clauses |
| Claude API | reads along and writes drafts | Processed worldwide or in the US, stored in the US, deleted after 30 days | DPA, EU standard contractual clauses |
| Resend | sends the emails | Sending from Ireland possible, account data in the US | DPA, EU standard contractual clauses |
| Approval channel | shows you the drafts | still to be decided | only with a DPA |
Set up in 14 days.
Top row: what you do. Bottom row: what we do. On the striped days, we wait for you. Before and after, we measure the same three numbers.
Your part: a kickoff call (60 minutes), reading the plan (about 30 minutes), feedback during the test run and two short training sessions. We do the rest.
- Day 0Questionnaire and deposit
That's when the 14 days start.
- Day 1Kickoff call, 60 minutes
We set up the accounts together, in your company's name. And we measure how things run today: How fast do you answer inquiries? How many quotes have been open for over 14 days? How many invoices for over 30 days?
- Day 2–3The plan
For each process, it says when it starts, where you approve and how we can tell it works. Reading it takes about 30 minutes. We need your okay within 48 hours.
- Day 4–9We build
One process at a time. You get a short message whenever one is done.
- Day 10–11Test run with real data
We measure the three numbers again and check everything against the plan. You approve a few drafts as a test.
- Day 12–13Training
We show you and your team on your own system: approve, edit, pause, switch off.
- Day 14Acceptance and handover
We go through a checklist, point by point. Then we remove our access.
The 14 days apply if the questionnaire and deposit arrive before the kickoff call and your approvals come on time.
What does it cost?
You pay once for the setup and then every month for running it. Both prices and the term are in your quote, which you get after the intro call. On top of that, you only pay for the tools.
Custom
Price after a call
Several locations? Your quoting and invoicing software should be connected? Inquiries come in by phone? We discuss it in the intro call. Then you get a quote.
You pay by invoice: half when you order, the other half at acceptance. We do the kickoff call and the training live with you. Before any process starts, a person checks it against the checklist.
Example: what the tools cost per month
| n8n Cloud Starter or Pro (runs the processes) | EUR 20.00 |
| Supabase Pro (stores the data) | USD 25.00 |
| Resend (sends the emails) | USD 0.00 |
| Lexware Office XL (for the connection, German accounting software) | EUR 32.90 |
| AI: Claude Haiku 4.5 (billed by amount of text: 3,000 tokens in, 500 out per case) | USD 1.65 |
| Total per month | EUR 52.90 + USD 26.65 |
Example with the providers' list prices as of October 20, 2026, excluding taxes. One case means: a process runs once and sends one email. We set spending limits during setup.
What we don't do.
- No chatbot. A person talks to your customers: you or your team. The drafts are only prepared.
- No cold outreach. Orkestr only writes to people who already deal with you. In Germany, promotional emails without consent aren't allowed, even between businesses.
- No debt collection. We set up the reminders. Payments and arrangements stay with you.
- No round-the-clock standby. The processes run at night too. We pick up issues on business days.
- No promised results. We measure before and after and show you the numbers. We can't promise them.
What owners ask us.
Where does our data go?
All accounts and contracts are in your company's name. Which data goes where is in the list above. After handover, no customer data stays with us.
Can the AI make mistakes?
Yes, it can. That's why it only writes drafts, and nothing goes out until you approve it. In the test run, we check everything with your real data, against rules you sign off beforehand.
Our customers want to talk to people.
Exactly. There's no chatbot. The reply comes from you or your team, just prepared faster.
We don't have time for a project like this.
Your part: a kickoff call (60 minutes), reading the plan (about 30 minutes), feedback during the test run and two short training sessions. We do the rest.
Are we on our own afterwards?
No. Running it is part of the deal: a named contact person picks up issues on business days within one business day. Your documents and all access stay with you anyway.
Why is running it included?
Because the technology changes: AI models get switched off, with at least 60 days' notice, and the tools need security updates. That's why we look after it every month instead of handing over a project and leaving.
Who is our contracting party?
Neese Consulting LLC, based in Wyoming, USA, represented by Janik Neese.
What does it cost every month?
Two things. Running it, which we look after: price and term are in your quote. And the tools, which you pay directly to the provider: at 300 to 2,000 cases a month, about 53 euros plus 27 to 56 US dollars, at list prices from October 20, 2026. We set spending limits during setup.
Is it worth it for us?
Usually when your office is swamped with inquiries, quotes and invoices, often from about 30 people in the business. If not, we'll tell you in the intro call.
Listen first. Then build.
In the intro call (20 minutes, free) we look at where your office gets stuck. If it isn't worth it for you, we'll say so. It's usually a good fit if:
- your office is swamped with inquiries, quotes and invoices
- you work with email and software for quotes and invoices
- one person decides and approves